Woonerf.inc. Privacy Policy

Woonerf.inc. (hereinafter referred to as "the Company") sets forth the following "Privacy Policy" regarding the handling of personally identifiable information (hereinafter referred to as "Personal Information") obtained in the course of business, except in cases where separate provisions are made. The Company is committed to protecting such information.

1.Purpose of Use

• ・The Company does not acquire Personal Information through fraudulent or unlawful means.
• ・The Company will specify, as much as possible, the purpose of use when handling Personal Information.
• ・The Company will not use Personal Information beyond the necessary scope to achieve the specified purpose of use without prior consent from the individual.
• ・The Company will not use Personal Information in ways that promote or induce illegal or improper activities.
• ・The Company will not provide Personal Data to third parties without prior consent from the individual, except in the following cases:

（１）When required by law.
（２）When necessary to protect human life, body, or property, and obtaining consent from the individual is difficult.
（３）When it is particularly necessary to improve public health or promote the sound development of children, and obtaining consent from the individual is difficult.
（４）When cooperating with a national or local government agency or an entity entrusted by such an agency in carrying out legally prescribed duties, and obtaining consent from the individual may interfere with the execution of those duties.

＜Purposes of Use of Personal Data by the Company＞

• I.Personal Information of Customers and Business Partners

　For activities related to the Company's business, including:
　・Communication regarding transactions.
　・Provision of the Company's services.
　・Fulfillment of contracts concluded with the Company.
　・Notifications regarding the Company’s services, information on related services, and requests for surveys.
　・Information on　events hosted, co-hosted, or sponsored by the Company
　・Analysis of obtained transaction history information for the development and advertising of new products and services.
　・Responses to inquiries, document requests, and other requests.
　・Other purposes for which prior consent has been obtained.

• II.Personal Information of the Company’s Shareholders

　・Exercise of rights and fulfillment of obligations under the Companies Act or related matters.
　・Sending of annual reports and other materials, as well as communication.
　・Preparation of shareholder data in accordance with relevant laws and regulations.
　・Preparation and submission of payment records.

• III.Personal Information of Job Applicants

　・Selection and management of prospective employees.

• IV.Personal Information of Participants and Members of Organizations the Company Belongs To

　・Operation of joint activities and related communication, consultation, discussion, information provision, and distribution of materials.

• V.Personal Information of Former Employees

　・Payment of retirement pensions, etc.
　・Necessary communication for alumni activities.
　・Necessary communication for memorial services for deceased employees.
　・Provision of company-related information.

2.Procedures for Requesting Notification of Purpose of Use, Disclosure, Correction, or Suspension of Use of Personal Information

If an individual requests disclosure, correction, suspension of use, or other actions regarding their Personal Information, the Company will respond upon verifying the identity of the individual. Inquiries related to Personal Information, including questions and complaints, can be directed to the "Woonerf.inc. Privacy Consultation Desk."

• Contact Information

　　　　　Address: N-cross KUDAN 2F, 4-3-26 Kudan-Kita, Chiyoda-ku, Tokyo 102-0073
　　　　　To：Woonerf.inc. Privacy Consultation Desk
　　　　　Phone: 03-5213-4832
　　　　　Office Hours: 9:00 AM to 5:00 PM

• ⑴Requests by Mail to the Consultation Desk

　　　Requests for disclosure, etc., should be sent by mail to the "Woonerf.inc. Privacy Consultation Desk" with the following enclosures:
　　　　　①Request Form for Disclosure, etc.※1
　　　　　②Identity verification documents※2
　　　　　③Postal money order equivalent to the processing fee

　　　※1 To request the form, please contact the "Woonerf.inc. Privacy Consultation Desk."
　　　※2 Please enclose copies of any two of the following identity verification documents:
　　　　　①Driver’s license
　　　　　②Passport
　　　　　③My Number Card (front side)
　　　　　④Health insurance card
　　　　　⑤Pension handbook
　　　　　⑥Residence card
　　　　　⑦Special permanent resident certificate

• ⑵Requests by an Authorized Representative

　　　If an authorized representative submits the request, in addition to the documents listed in (1),
　　　the following documents must be provided:
　　　①Documents verifying the representative’s authority
　　　　（a）For a statutory representative:
　　　　　　 - If the individual is a minor:
　　　　　　　　Copy of the family register or residence certificate
　　　　　　　　(including both the individual and the representative, indicating their relationship)
　　　　　　 - If the individual is an adult ward:
　　　　　　　　Certificate of registered matters
　　　　（b）For a voluntary representative:
　　　　　　Letter of attorney and certificate of the individual’s registered seal

　　　②Identity verification documents of the representative

• ⑶Processing Fee

　　　　A fee of 1,000 yen (including tax) per request is required via postal money order.
　　　　The fee is non-refundable even if the request cannot be fulfilled.

3.Measures for Safe Management of Retained Personal Data

Handling Personal Information. Necessary and appropriate security measures include: Defining the responsibilities of managers, Educating and training employees, Managing access to controlled areas, Controlling access rights to Personal Information, Setting IDs and passwords for access to Personal Information, Managing and supervising external contractors, For inquiries regarding security measures, please contact the "Woonerf Inc. Privacy Consultation Desk."